The Annual General Meeting of HMS Networks AB (publ) was held on Thursday April 23, 2020 at 10.30 a.m. at HMS headquarters, Stationsgatan 37 in Halmstad, Sweden.
Recorded speech from CEO Staffan Dahlström
Advance voting
Shareholders who wish to exercise the possibility to advance voting shall, in addition to being included in the shareholder’s register and having registered their participation in accordance with the convening notice, use an advance voting form which will be available on HMS’ website, www.hms-networks.com no later than a week prior to the meeting.
- The advance voting form shall be sent to HMS by e-mail to groupfinance@hms.se or by regular mail to HMS Networks AB, “HMS Networks AB’s Annual General Meeting”, P.O. Box 4126, SE-300 04 Halmstad Sweden.
- The advance voting form must be HMS at hand no later than Tuesday 21 April 2020, before 12 pm. CEST.
If the shareholder is a legal entity, a copy of the registration certificate or a similar document of authorization is to be attached. The shareholder may not provide the advance vote with specific instructions or conditions. If so, the entire advance vote is invalid.
Precautionary measures to reduce risks of infectivity
A priority for HMS is consideration for the company’s employees and shareholders and for their opportunity to exercise their rights at the Annual General Meeting.
In light of the decision by the Public Health Agency of Sweden to raise the risk level for infectivity relating to the new coronavirus in Sweden, HMS has decided to take certain precautions in relation to the Annual General sMeeting on 23 April 2020. The aim is to reduce the risk of infectivity by holding a short and efficient meeting with limited interaction, by taking among other things the following measures:
- Registration will not begin until 10:00 a.m.
- No food and beverages will be served, and no giveaways will be offered
- The company’s CEO will not give his customary presentation at the Meeting, but will be available for questions, during the day, a recorded speech will be published on the company's website
- The number of people attending who are not shareholders will be limited
- The duration of the Meeting will be minimized without infringing on the rights of the shareholders
Any shareholders displaying symptoms of illness, who have recently travelled to a risk area, or who are considered to be part of a risk group, are requested to refrain from attending the meeting, and to instead vote via proxy. Proxy forms are available on the company’s website www.hms-networks.com.
HMS is closely monitoring the development of events and will, if necessary, post updated information on the website prior to the Annual General Meeting.
Right to participate in the Annual General Meeting
Shareholders who wish to participate in the Annual General Meeting must be registered in the share register kept by Euroclear Sweden (the Swedish Central Securities Depository) on Friday 17 April 2020 and give notice of their intention to participate in the Annual General Meeting to the company no later than on Friday 17 April 2020, preferably before 4 p.m.
Notification shall be made by phone +46 (0)35-17 29 00, in writing to HMS Networks AB, “HMS Networks AB’s Annual General Meeting”, P.O. Box 4126, SE-300 04 Halmstad Sweden, or via the website: www.hms-networks.com. The notification should include name, personal ID number/CIN, address, daytime telephone number and, when applicable, information on assistants (no more than two).
Proxies
If a shareholder is represented by a proxy, the proxy should be issued with a power of attorney dated for this day. If the power of attorney is issued by a legal entity, a copy of the registration certificate, or other document demonstrating the signatory’s authority to sign for the legal entity, must be included. The power of attorney and any registration certificate may not be more than one year old, unless a longer period of validity is stated in the power of attorney (no more than five years). The power of attorney in original and, if applicable, registration certificate must be sent to HMS Networks AB, “HMS Networks AB’s Annual General Meeting”, P.O. Box 4126, SE-300 04 Halmstad, Sweden well in advance of the Annual General Meeting. A form of power of attorney is available on the HMS website www.hms-networks.com and at the company’s head office.
Nominee registered shares
Shareholders whose shares are registered in the name of a nominee through a bank or Securities Register Center must temporarily re-register the shares in their own name to be able to participate at the Meeting. Such registration must be done at Euroclear Sweden no later than Friday 17 April 2020, which means that shareholders must notify their intentions on this matter to the nominee well in advance of the stated date.
Submit an issue
Shareholders who wish to present proposals to HMS’s Nomination Committee may do so by e-mail to: valberedning@hms.se or in writing to: HMS Networks AB, Investors Relations, Att: Nomination Committee, Box 4126, SE 300 04 Halmstad, Sweden no later than February 1, 2020.
Notified matters will only be included on the agenda of the Annual General Meeting if they require a decision by the Meeting and have been submitted in time.